5 Roles, 1 Login: Why SMBs Are Replacing Entire Teams with Virtual Employees
The world is constantly changing, and so is the rate of competition among businesses. The most common variant of businesses that face the brutality of high competition is the small and medium-sized businesses, popularly referred to as SMBs. Along with limited budget and high employee turnover, it becomes a constant challenge to make the domain work and achieve the best levels of proficiency. This is where the entry of virtual employees could make a pool of difference.
With just one login, businesses can now choose to hire professionals who will perform the work of multiple in-house roles without the associated overhead. Virtual employees, whether they are efficient virtual PAs, virtual HR teams, or office-based virtual assistants, are revolutionizing how SMBs operate. It can improve efficiency, and you just need to make the correct choice.
The Evolution of Work: From Physical To Virtual
If you go back to the traditional methods in which offices used to function, you must have noticed that the need for physical spaces was always pivotal. There were spaces and staff for every function - be it the reception area, HR desk, and even the work cubicles. However, the advent of the pandemic changed everything, and today we have a completely alternate source of work, from a remote setting. It is much more flexible as a domain and can be scaled so that you can save on effective resources in a short period. The best part is that it is a solution that can completely change your vision towards the future.
This shift has made a lot of small and medium-sized business owners depend on virtual employees, and often this is for the better. It helps the concept of a virtual assistant office with a centralized digital environment where digital employees can function without any kind of disturbances or physical barriers. Rather than investing in a physical infrastructure and full-time staff, you can also hire virtual HR team. They function well, but often the levels of efficiency are much higher.
Major Roles Replaced by Virtual Employees
Most of the small medium medium-sized business owners have replaced physical employees with virtual professionals. Some of the roles that have been replaced by virtual employees are:
Personal Assistant
An efficient virtual PA will always do much more than just manage your calendar or even your emails. Today’s assistant is equipped with multifaceted domains like scheduling as well as time management. You can also get help with domains like inbox and correspondence handling. Personal assistants used to help with travel arrangements, and that can be done by virtual PAs as well.
The virtual assistants are also equipped to help you with meeting coordination and eventual follow-ups. They can also help you with research and the preparation of reports. Many SMB owners find that a single efficient virtual PA can replace the need for both an executive assistant and a receptionist. This can eventually cut down costs. This can be done while maintaining and even improving productivity.
Human Resource Development
A virtual HR team can easily handle jobs like hiring, onboarding, and even any kind of payroll-related requirements. SMBs can choose to hire virtual teams to gain access to scalable recruiting support. You can also get help with duties like onboarding of employees and offboarding. HR can also help you with domains like digital time tracking and effective management of leaves.
You will also be able to get help with drafting policy and compliance monitoring, along with effective performance management. You will also be able to get employee engagement strategies. For businesses which have less than 50 employees, maintaining a full-time HR team can be extremely costly.
Administrative Assistance
An office-based virtual assistant can help you across various paradigms, and they can fulfill the duties of an actual assistant from any location. These professionals can handle duties like effective data entry as well as the management of files. You will also be able to get help with CRM updates, along with the preparation of required documents. Usually, the virtual assistants can help with the formatting of such documents as well.
SMBs that utilize a virtual assistant office structure often find that just one or two individuals can maintain the workload previously spread across multiple admin staff. This is why one should always be thankful for the invention of automation, multitasking, and remote tools.
Bookkeeping
Another department that can heavily benefit from the concept of virtualization is none other than bookkeeping or finance. While you might still need a CPA who is well-equipped to file taxes for you or even take care of legal compliance, a virtual assistant is capable of tons of other responsibilities. A good virtual assistant is usually capable of duties like invoice generation and even taking care of bills. It can track expenses to a great extent and help with effective reconciliation.
Do you know that with the help of a virtual assistance office, you can receive immediate assistance with payroll processing? While you can hire a virtual HR team to take care of payroll generation, it is ultimately the finance team that has to process the same. This not only reduces the overhead cost, but at the same time, you can get much more efficient and precise services. The chances of making errors with manual labor are too high, and automation can help you deal with all these aspects with efficiency.
Conclusion
If you do want to hire the best efficient virtual PA, you have to make sure that you can outline your needs very easily and find the one that can complement them. The advent of virtual helps has indeed made it easier for the SMBs, provided you know how to scale the same and use it for your benefit. The best option that you can consider in this case is none other than Virtual PA London. With years of experience and the perfect team, you will get your hands on the most talented virtual employees. They will know how to scale your business and help you achieve high levels of productivity with ease.
